City Clerk Job Opening
City Clerk, City of Vergennes
Join the City of Vergennes’ leadership team as our City Clerk. You’ll report to the City Manager and work collaboratively in a team environment with the City Manager, City Treasurer and Assistant Clerk.
Our City Clerk is responsible for recording and preserving the City’s public records as outlined in the City Charter and Vermont State Statute. This includes but is not limited to actions and agendas of the City Council, serving as Clerk of the Board of the Civil Authority, maintaining land records, minutes, permits, plats, vital records, licenses, tax information, and managing all election activities and records. This position also supports the general administrative and customer service function of the office.
- General customer service and administrative support.
- Act as member of the City of Vergennes Leadership Team. Make recommendations for improving municipal service delivery in the Clerk’s office, including the use of technology.
- Contribute to and establish policies and procedures governing administrative workflows so that duties are accomplished in a timely and accurate manner. Ensure that all Vergennes residents have equitable access to Clerk’s office municipal services. Accept and record payments for Property Tax/Sewer bills as well as any other City issued invoice, parking tickets, collecting program fees.
- Assist with mailing out tax and sewer bills and respond to questions as needed. Record payment transactions with a high degree of accuracy.
- Process vital records, dog, and marriage license requests, quickly and accurately.
- Ensure that marriage records are sent to the Department of Health in a timely manner. Process DMV registration renewals and Vermont Fish and Game Licensing.
- Assist realtors and paralegals with tax and land records searches as needed. Provide administrative support for Assessing/Lister process. Issue annual Liquor Licenses to all establishments.
- Scan and record documents for land records, including plot plans, and supply necessary information to the Assessor/Lister. Maintain Kofile digital recording database as well as the City Land Record Books and general card index.
- Administer Oath of Office to elected and appointed officials, as necessary.
- Maintain the City website.
- Work with the City Manager to produce the Annual City Report. Maintain elected/appointed official spreadsheet to track terms.
- Coordinate IT and office equipment maintenance assistance as needed.
- Serve as the main contact for all public inquires. Provide coverage of the front desk.
Council Agenda and Meeting Minutes
- Work closely with the City Manager to prepare City Council Agenda.
- Prepare, post, and distribute City Council Packets.
- Act as the primary minute taker for all city council meetings (and other meetings as need). Ensure that agendas and minutes are posted with in the time frames set by Vermont Public Meeting Law.
- Preside over all elections.
- Prepare and track voter appropriation contracts.
- Establish policies and procedures governing polling place activities and election administration not directly covered by election law.
- Work with the Board of Civil Authority to ensure that all elections are properly staffed.
- Prepare ballots and notices related to all elections in with in the state required time frames. Send absentee ballots as requested.
- Accept and review voted article petitions and candidate petition forms.
- Oversee elections on election day, including ensuring that applicable rules and regulations are followed. Post and transmit results after each election is complete.
Board of Civil Authority
- Serve as clerk of the Board of Civil Authority. This board includes Justices of the Peace and City Council.
- Prepare agendas, attend meetings, and record minutes and ensure that items are posted with in the time frame set by Public Meeting Law.
Minimum Qualifications: An associate’s degree in accounting, business administration, public administration, or related field; and two to three municipal supervisory or municipal clerk experience; or any combination of education, experience, special qualifications and training that provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
Salary & Benefits: Salary is negotiable. We offer a competitive benefits package that includes health insurance (the City contributes 80%); an HRA of $5,000/year; life insurance of 1.5 times your base annual wages; disability insurance and retirement contributions. Benefits begin the first day of the month following the month of hire. Additionally, we offer vision and supplemental insurance which you may purchase through us. We also provide paid time off as follows: two weeks of vacation, twelve days of sick time, and two days of personal time. Additionally, there are ten paid holidays each year.
To apply, please email a cover letter and resume to Ron Redmond, City Manager, at firstname.lastname@example.org. For questions, contact Ron at 802-238-5598.